Constitution

• This aim shall be achieved by the production of an annual programme which encompasses the forms of art listed above. This may include outside art demonstrations.
• The Club will hold meetings twice a week from January to the end of November. These will currently take place as follows: Wednesdays 6.30 to 9.00pm and Tuesdays 1.00 to 4.00 pm at St Paul’s Church

• Membership is open to any person, subject to the Club’s Policy on Children and Vulnerable Adults Attending Club Activities. The Committee may, however, decide that an individual is not suitable for membership.

• An Annual General Meeting (AGM) shall be held in January each year.

• The Club’s financial year shall run from the 1st of January to the 31st of December, to allow the audited balance sheet to be prepared and presented, for approval, at the AGM.

• The Committee will consist of a Chairperson, Club Secretary, Treasurer and two other elected officials. They shall be elected at the AGM. Other Members may, during the year, be co-opted by the Committee to fill vacancies or to take on additional roles, as found necessary.

• The Committee shall be responsible for managing the affairs of the Club, including Health and Safety requirements and the Club’s Policy on Children and Vulnerable Adults Attending Club Activities

At Committee Meetings, a quorum shall be formed by the attendance of at least 3 Committee Members.

Committee Members are eligible for re-election each year.

The Club Secretary shall keep Minutes of all meetings and conduct correspondence. The Treasurer shall keep accounts of all monies received and paid out and present the audited balance sheet at the AGM.

There is currently no annual subscription. The Committee may introduce an Annual subscription if considered necessary which should be approved at the AGM

A weekly Attendance Fee shall be charged to every Member attending a Club meeting. The level of the Weekly Attendance Fee shall be determined by the Committee and approved at the AGM.

Guests are welcome to attend ordinary Club meetings, up to four times in a season. Guests shall pay the Weekly Attendance Fee.

Special General Meetings may be called by the Committee.

The Club Secretary shall distribute notification of and the agenda for General Meetings, giving at least fourteen days notice, except in the case of the AGM, where four weeks’ notice shall be given.

No alteration shall be made to this Constitution except at an Annual General Meeting.

The decision to dissolve the Club may only be taken in the case that the Club cannot continue, for example, due to lack of funds, or because a committee Cannot be formed. This decision can only be taken at an Annual General Meeting. In the case of dissolution, and after all debts and liabilities have been discharged, the remaining assets are to be given to a voluntary organisation having similar objectives to those of the Club, or to a charity approved at the Annual General Meeting.

The following will also be maintained by the Club: Art on the Heath Facebook Group; Art on the Heath WEB site.